Visit Pernambuco Travel Show

Porto de Galinhas – Ipojuca/Pernambuco – Brazil

Hosted Buyers Program

Regulation

1. DEFINITION

The Hosted Buyers program is focused on international and national buyers with potential and decision-making power to close business during the event.

2. REGISTRATION

2.1 – Registration must be made on the event website (https://visitpetravelshow.com) until October 10, 2019, only the completely filled out forms will be considered.

2.2 – The number of vacancies is limited, participation is subject to availability after the application is made.

2.3 – The program INCLUDES:

  • Transportation from/to Recife Airport/Hotel in Porto de Galinhas/Recife Airport;
  • Accommodation in Porto de Galinhas from November 24 to 27, 2019;
  • Transportation from/to Hotel/Event/Hotel;
  • Meals according to the event schedule.

Other costs and additional expenses are responsibility of the participant. Therefore, the program DOES NOT INCLUDE:

  • Changes in accommodation;
  • Additional accommodation days;
  • Food and beverages outside the event schedule;
  • Transportation outside the event schedule;
  • Additional personal;
  • Visa;

3. PRESENCE

3.1 – The PORTO DE GALINHAS HOTELS ASSOCIATION and the PORTO DE GALINHAS CONVENTION & VISITORS BUREAU are responsible for coordinating
your accommodation.

IMPORTANT: Accommodation will be provided from November 24 to 27, 2019 (total period of the event, including the pre-tour – item 6 of this regulation).

Hosted Buyer is not authorized to contact travel providers (this is tourism agents and hotels) directly, unless instructed by the organization of the event.

3.2 – Hosted Buyer agrees to settle all extra expenses with the hotel prior to departure.

3.3 – The Hosted Buyer that does not complete your schedule on the agreed date will be responsible for the “No Show” rate (see item 5 of this regulation).

3.4 – The Hosted Buyer accepted should schedule at least 15 (fifteen) meetings for the business rounds and attend to 4 (four) destination training. Those who can’t schedule the minimum number of meetings by the website must inform the organization of the event to be assisted.

3.5 – Remembering that, the participation in scheduled meetings will be monitored and non-attendance constitutes a violation of this regulation, including compromising payment, by the organization of the event, of expenses with tickets and accommodation, which will be in charge of the guest who does not fulfil the agenda.

3.6 – Hosted Buyer agrees to have your data available to all Suppliers of the Visit Pernambuco Travel Show for possible appointments.

4. TRAVEL

4.1 – Your invitation is personal and nontransferable. In the case of participation impossibility, the substitution to another person of your company should be evaluated and validated by the event. The transfer request must be made as soon as possible.

4.2 – After issuance, applications for transfer will be analysed case-by-case and the organization has the right to charge these changes, if necessary. Such charges will be notified and must be paid before boarding the event.

4.3 – Visas – It is the responsibility of each participant to provide your own visa.

4.5 – BAGGAGE OVERWEIGHT – Customs and similar fines are the responsibility of each Hosted Buyer.

5. CANCELLATION AND “NO SHOW”

5.1 – CANCELLATION FEES:

If you need to cancel your participation in the event, please inform the organization via e-mail: contato@visitpetravelshow.com. Cancellation will not be considered until the organization of the event is formally communicated.

In case of cancellation, the following fines will be applied:

5.1.1 For cancellations received in, or before October 10, 2019, it won´t be charged fine unless the accomodation has already been confirmed. In this case, the fine will be applied according to the cost of the accomodation;

5.1.2 For cancellations received after October 10, 2019, will be charged a fee of U$500.

6. PRE-TOUR

6.1 – The pre-tour will occur from November 22 to 24, 2019. Participation is restricted to the Hosted Buyer Program participants.

6.2 – The pre-tour will be exclusively in the state of  Pernambuco, with the following destinations:

  • Fernando de Noronha (sun and beach, ecotourism and luxury);
  • Recife (culture, history, business, tourism and creativity);
  • Olinda (culture, history);
  • Tamandaré (sun and beach).

6.3 – The Pre-tour INCLUDES:

  • Accommodation at the chosen destination from November 22 to 24, 2019;
  • Transportation during the schedule.
  • Meals during the schedule.

6.4 – PARTICIPATION

6.4.1 By the end of September the form to choose the destination will be available on the website (https://visitpetravelshow.com). It is important that this is chosen in accordance with the business segments and niches of the company you work in.

6.4.2 The number of vacancies is limited, participation will be subject to disponibility at registration.

Coordination,

Visit Pernambuco Travel Show.

Also available in: Português Español